Security-First Design
MeadowFox uses secure cloud infrastructure and industry-standard safeguards to protect customer data.
Our approach prioritises:
- confidentiality
- integrity
- availability
- controlled access
Encryption & Secure Transmission
Where applicable, data is protected using secure transmission protocols and encryption safeguards designed to reduce the risk of unauthorised access.
Customer Data Ownership
Schools, academies, and trusts retain ownership of all data uploaded to MeadowFox.
MeadowFox does not claim ownership of customer operational data.
AI Processing Safeguards
Simon uses artificial intelligence to analyse data and surface operational insights.
Customer data is used only to provide:
- anomaly detection
- reporting
- operational analysis
- centre-specific intelligence
MeadowFox does not use customer data to train public AI models.
Access Controls
Access to MeadowFox is restricted to authorised users.
Role-based permissions help ensure sensitive operational data is visible only to appropriate personnel.
Examples include:
- Exams Officers
- School Leadership
- Trust Leadership
- Approved Administrators
Data Retention & Deletion
Raw uploaded files may be retained for approximately 30–90 days unless needed for active service delivery.
Processed intelligence, reports, and Simon Memory may be retained longer to support institutional continuity and improve centre-specific intelligence.
Customers may request deletion of data, subject to legal or contractual obligations.
Human Oversight
Simon is designed to support—not replace—human operational judgment.
Final decisions remain the responsibility of authorised school staff.
MeadowFox provides intelligence, not autonomous decision-making.
Compliance Commitment
MeadowFox is committed to supporting compliance with:
- UK GDPR
- data protection best practice
- educational governance requirements
For security, privacy, GDPR, or data protection enquiries:
For commercial enquiries or product demonstrations: